Privacy policy

July 1, 2016

1.Definition of personal information

The Japan Medical Aromatherapy Association states that personal information is information about surviving individuals (name, date of birth, and other information that can identify a particular individual) as defined in the Personal Information Protection Act, Information such as e-mail addresses, member IDs, passwords, credit cards, etc. that are used in connection with individuals, as well as hobby, family structure, age, and other attribute information relating to individuals that are integrated with personal information.

2.Cookie/IP address information

Cookies and IP address information are not considered personal information because they cannot identify a specific individual by themselves. However, when these information and personal information are used together, such information is also considered personal information.

3.Identification of the purpose of using personal information

The Japan Medical Aromatherapy Association specifies the purpose of use of personal information as much as possible.

4.Restrictions on use of personal information

The Japan Medical Aromatherapy Association will not handle personal information beyond the scope necessary to achieve the purpose of use without the prior consent of the individual. Even if personal information is acquired due to a merger or other reasons, it will not be handled beyond the scope of the purpose of use before the succession without the prior consent of the individual. However, this does not apply in the following cases.
(1)When required by law
(2)When it is necessary to protect the life, body or property of a person and it is difficult to obtain the consent of the person
(3)When it is particularly necessary to improve public health or promote the sound development of children and it is difficult to obtain the consent of the individual
(4)When it is necessary for a national institution, a local public entity, or a person entrusted with it to cooperate in performing the affairs specified by laws and regulations, and with the consent of the individual, it will not interfere with the performance of the affairs. When there is a risk of

5.Proper acquisition of personal information

The Japan Medical Aromatherapy Association properly acquires personal information and does not acquire it by false or other unjust means.

6.Notification of the purpose of use when acquiring personal information

The Japan Medical Aromatherapy Association will announce the purpose of use before acquiring personal information. However, this does not apply in the following cases.
(1)When notifying or announcing the purpose of use to the person or losing the life, body, property or other rights and interests of the person or a third party
(2)When notifying or disclosing the purpose of use to the individual may jeopardize the rights or legitimate interests of the Japan Medical Aromatherapy Association
(3)In cases where it is necessary for a national institution or local government to cooperate in performing the affairs stipulated by laws and regulations, by notifying the person of the purpose of use or publicly announcing the use of such affairs, When there is a risk of exerting
(4)When it is deemed that the purpose of use is clear from the acquisition situation

7.Changing the purpose of using personal information

The Japan Medical Aromatherapy Association will not change the purpose of use of personal information unless it is reasonably deemed that the purpose of use of the personal information is significantly related to the purpose of use before the change. Will be notified or announced to the public.

8.Security management of personal information and supervision of employees

The Japan Medical Aromatherapy Association establishes personal information protection rules and performs necessary and appropriate supervision of employees to prevent leakage, loss or damage of personal information and to ensure the security of personal information.

9.Outsourcing supervision

When outsourcing the handling of personal information in whole or in part, the Japan Medical Aromatherapy Association concludes a contract, including confidentiality, with the contractor or seeks agreement with the terms and conditions set by the Japan Medical Aromatherapy Association, and We will provide necessary and appropriate supervision to ensure the security management of personal information.

10.Restrictions on third party provision

The Japan Medical Aromatherapy Association does not provide personal information to third parties without the prior consent of the person except for the following cases.
(1)When required by law
(2)When it is necessary to protect the life, body or property of a person and it is difficult to obtain the consent of the person
(3)When it is particularly necessary to improve public health or promote the sound development of children and it is difficult to obtain the consent of the individual
(4)When it is necessary for a national institution, a local public entity, or a person entrusted with it to cooperate in performing the affairs specified by laws and regulations, and with the consent of the individual, it will not interfere with the performance of the affairs. When there is a risk of
(5)When the following matters have been announced or announced in advance:

  1. Purpose of use includes provision to third parties
  2. Items of data provided to third parties
  3. Means or method of providing to third parties
  4. Stop providing personal information to third parties at the request of the person

However, the following cases do not fall under the third parties specified above.
(1)When the Japan Medical Aromatherapy Association entrusts all or part of the handling of personal information to the extent necessary to achieve the purpose of use
(2)When personal information is provided in connection with business succession due to merger or other reasons
(3)When personal information is used jointly with a specific person, to that effect, the items of personal information to be used jointly, the scope of the jointly used person, the purpose of use of the user and When the name or name of the person responsible for the management of the personal information has been notified to the person in advance or placed in a state where the person can easily know it

The Japan Medical Aroma Therapy Association will notify the individual in advance if personal information is used jointly with a specific person, if the purpose of use or the name of the person in charge of management is changed, Notify or place you in a position where you can easily find out.

11.Announcement of personal information

The Japan Medical Aroma Therapy Association will put the following items regarding personal information in a state that you can know, and will respond without delay when requested by you.
(1)Purpose of use of personal information (except for those that are not obligated under the Act on the Protection of Personal Information. If you decide not to respond, you will be notified without delay to yourself I do.)
(2)Inquiries regarding personal information

12.Disclosure of personal information

The Japan Medical Aromatherapy Association will disclose personal information to the individual without delay when requested to do so. However, if the disclosure falls under any of the following, we may not disclose all or part of it, and if we decide not to disclose it, we will notify you without delay.
(1)When there is a risk of harming the life, body, property or other rights and interests of the person or a third party
(2)When there is a possibility that it will significantly hinder the proper implementation of the work of the Japan Medical Aromatherapy Association
(3)When it violates other laws and regulations

In addition, information other than personal information such as access logs will not be disclosed in principle.

13.Correction of personal information, etc.

The Japan Medical Aromatherapy Association, if the personal information is requested to correct, add or delete the content (hereinafter referred to as "correction etc.") because personal information is not true, other laws and regulations Unless a special procedure is specified by, within the scope necessary to achieve the purpose of use, conduct the necessary investigation without delay, and based on the result, correct the contents of personal information, etc. Notify the person.

14.Suspension of use of personal information

The Japan Medical Aromatherapy Association states that the personal information of the individual has been handled outside the scope of the purpose of use that has been announced in advance, or that the personal information has been obtained by false or other unjust means. If you are required to suspend or delete the use (hereinafter referred to as "suspension, etc.") for any reason, conduct the necessary investigation without delay, and based on the result, suspend the use of personal information, etc. We will notify you accordingly. Provided, however, that the use of personal information may require a large amount of cost to suspend the use of the personal information, or that it may be difficult to suspend the use of personal information, or that alternative measures necessary to protect the rights and interests of the individual may be taken. Takes this alternative.

15.Explanation of the reason

The Japan Medical Aromatherapy Association will endeavor to explain the reason when notifying the person in the event of deciding any of the following despite his / her request.
(1)Do not notify the purpose of use
(2)Do not disclose all or part of personal informatio
(3)Do not suspend use of personal information
(4)Do not stop providing personal information to third parties

16.Contact Us

For inquiries regarding the Privacy Policy of the Japan Medical Aromatherapy Association, please contact the following section.
162-0822 2-28 Shimomiyabicho, Shinjuku-ku, Tokyo
info@jmaa-cloud.com
Japan Medical Aromatherapy Association

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